Clinical and participant data
Share de-identified data only when consent, ethics approval, law and institutional policy permit it. Explain any restrictions clearly in the data-availability statement.
JCRHAP author policy
Data Archiving and Permissions
Guidance for data-availability statements, repository deposit, restricted data and permissions in HIV/AIDS research manuscripts.
Authors should explain where supporting data can be found, or why sharing is limited. The statement should be specific enough for editors, reviewers and readers to understand the availability of the data behind the manuscript.
Available data
Name the repository, accession number or stable link, and state any conditions that apply to reuse.
Data available on request
Explain who can request access, what conditions apply and why unrestricted public deposit is not appropriate.
Data not shared
State the reason, such as participant privacy, consent limitations, legal restrictions or institutional policy.
Repository and archiving guidance
Use repositories and supplementary files in a way that supports reproducibility while protecting participants and communities affected by HIV.
Sequence or molecular data
Use an appropriate discipline repository when the work includes sequence, molecular or other reusable research data, and include accession numbers where available.
Supplementary files
Submit supporting tables, figures, protocols or instruments when they are necessary for readers and reviewers to understand the work.
Restricted data
When public sharing is not appropriate, describe the reason and the controlled-access process, if one exists.
Permissions and sensitive information
Authors are responsible for securing permission to publish third-party material and for protecting confidential clinical or community information.
Third-party material
Authors must obtain permission for copyrighted figures, tables, questionnaires, images or other material that is not their own.
Patient and community privacy
Images, case details and community data must be anonymised unless explicit written permission allows identification.
Reuse statements
State repository names, accession numbers, licences and any conditions that apply to reuse.
Related policy information
Peer review, publication ethics, authorship, conflicts of interest and the published record.
Manuscript structure, ethics statements, reporting guidance and submission requirements.
Prepare clear data and permissions statements.
Resolve data availability, privacy and reuse permissions before beginning the JCRHAP submission process.