Journal of Hematology and Oncology Research

Data Archiving & Permissions

Strengthening Reproducibility and Clinical Transparency

Journal of Hematology and Oncology Research (JHOR) supports open science and responsible data sharing across hematology, oncology, and related biomedical disciplines. Authors are encouraged to archive underlying data so results can be validated, replicated, and reused for further clinical and translational insights. This page outlines data archiving expectations, permission requirements, and best practices for protecting patient privacy.

Our Data Sharing Policy

JHOR encourages authors to deposit datasets in recognized repositories and include a clear data availability statement. Sharing data improves clinical relevance, supports meta-analyses, and increases the trustworthiness of published findings.

Data Availability Statement Required: Each manuscript must state where data can be accessed, under what conditions, or why data cannot be shared.

Data Availability Statement Examples

Option 1: Data Publicly Available

"The data that support the findings of this study are openly available in [repository name] at [URL/DOI], reference number [reference number]."

Option 2: Data Available Upon Request

"The data that support the findings of this study are available from the corresponding author upon reasonable request."

Option 3: Data Not Shareable

"The data that support the findings of this study are not publicly available due to ethical, privacy, or legal restrictions, but are available from the corresponding author under appropriate data use agreements."

Option 4: Data Included in Article

"All data generated or analyzed during this study are included in this published article and its supplementary files."

Recommended Data Repositories

We recommend using established, discipline-appropriate repositories that provide persistent identifiers and clear access controls:

General Repositories

Zenodo
Figshare
Dryad
Open Science Framework (OSF)

Hematology and Oncology Data

NCBI Gene Expression Omnibus (GEO)
Sequence Read Archive (SRA)
Protein Data Bank (PDB)
cBioPortal

Clinical Trials and Registries

ClinicalTrials.gov
EU Clinical Trials Register
ISRCTN Registry
WHO ICTRP

Imaging and Pathology

The Cancer Imaging Archive (TCIA)
BioImage Archive
Pathology Image Data Commons
OpenNeuro (for neuro-oncology imaging)

Repositories should support FAIR-aligned metadata and provide a stable DOI or accession number.

Data Protection and Privacy

When sharing data involving human participants or patient records, authors must follow ethical and legal safeguards:

Anonymization: Remove all personally identifiable information before release
Informed Consent: Confirm participants consented to data sharing
Ethics Approval: Ensure approvals cover data dissemination
Controlled Access: Use restricted repositories for sensitive datasets
Data Use Agreements: Apply DUAs for datasets with specific conditions
Regulatory Compliance: Follow HIPAA, GDPR, and other applicable regulations

Permissions and Copyright

Reproducing Published Material

If your submission includes figures, tables, or text previously published elsewhere, you must:

Obtain written permission from the copyright holder
Provide permission documentation with your submission
Include proper attribution in captions and references
Note that CC BY materials may not require permission but still require attribution

Using Secondary Data Sources

When using public datasets or registries:

Cite the original data source and version
Follow any reuse conditions or licenses
Acknowledge data creators where required
Provide access details so readers can retrieve the data

Patient Images and Case Reports

If patient-identifiable images or case details are included, authors must obtain written informed consent for publication and retain documentation for review.

Code and Software Availability

For analyses involving custom code or software pipelines:

Deposit code in repositories such as GitHub, GitLab, or Zenodo
Provide version numbers, access details, and documentation
List software dependencies and computational requirements
Include scripts needed to reproduce key findings

Supplementary Materials

JHOR accepts supplementary materials to enhance reproducibility and transparency:

Accepted Formats: PDF, Word, Excel, CSV, and multimedia files
File Size: Up to 100 MB per file (contact the office for larger files)
Naming Convention: Use clear names (e.g., "Supplementary_Table_1.xlsx")
Documentation: Provide brief descriptions for each item
Peer Review: Supplementary files are reviewed with the manuscript

Questions About Data Sharing?

Our editorial team can help with data archiving, permissions, and compliance

Related Policies:

Public Access and Funder Compliance

Some authors are required by their funders to make their research publicly available. Under the 2024 NIH Public Access Policy, Author Accepted Manuscripts accepted for publication on or after July 1, 2025, must be submitted to PubMed Central upon acceptance and made publicly available without embargo on the official date of publication.

What JHOR provides: JHOR publishes the Version of Record under the Creative Commons Attribution 4.0 International licence. The journal also permits authors to deposit their Author Accepted Manuscript in funder-designated repositories. Upon acceptance, we confirm the accepted manuscript version and record the funder and grant information supplied by the authors.

Author responsibility: JHOR does not currently deposit manuscripts in PubMed Central on behalf of authors. Authors are responsible for determining which funder requirements apply, initiating the appropriate repository submission and completing any required NIHMS approval steps.

Eligibility and successful processing through PubMed Central or NIHMS are determined according to the relevant funder and NIH/NLM requirements.

Important: The deposit of an individual article in PubMed Central may result in that article appearing in PubMed. It does not mean that JHOR is indexed in MEDLINE, included in the PMC Journal List or that all JHOR articles are available through PubMed. The journal's current coverage is listed on the Indexing page.

Journal of Hematology and Oncology Research – Data Archiving Permissions