Journal of Otolaryngology Advances – Data Archiving Permissions

Clear guidance for sharing otolaryngology datasets and supporting reproducibility.

JOA supports responsible data sharing to improve reproducibility in otolaryngology research. Authors should deposit datasets in appropriate repositories and provide clear data availability statements.

Sharing data improves transparency, enables secondary analysis, and strengthens trust in clinical evidence.

• Imaging and audiology data: OpenNeuro, NeuroVault
• Genomics or transcriptomics: NCBI GEO, SRA, ENA
• Clinical datasets: institutional or controlled access repositories
• General repositories: Zenodo, Figshare, Dryad

Provide the data required for independent verification of results, including raw data, processed outputs, and metadata describing cohort selection and study design.

• Raw imaging or audiology files when possible
• Processed datasets used for analysis
• Metadata for participants, cohorts, or devices
• Quality control summaries and thresholds

Include a data availability statement describing where data are stored, how to access them, and any restrictions. Provide DOIs or accession numbers whenever possible.

If data are under embargo or controlled access, explain the reason and describe the access pathway for qualified researchers.

ENT studies often include sensitive patient data, imaging, or audio files. De identify data, remove patient identifiers, and follow institutional ethics approvals.

Controlled access repositories are acceptable for datasets that require privacy protections.

Use standard file formats and provide clear metadata describing patient cohorts, imaging protocols, and analytic methods. Well documented data improves reuse and verification.

• Include readme files with variable definitions
• Describe preprocessing steps and quality checks
• Link protocols and code repositories when available

Embargoes may be granted when required for regulatory or intellectual property reasons. Provide the embargo end date and a clear access pathway for qualified researchers.

Digital preservation is supported through distributed archiving and regular backups to ensure long term access to published data and supporting materials. This approach protects datasets from loss and supports audit needs.

Cite datasets in the reference list and include DOIs or accession numbers. Clear citation supports credit for data generation and helps readers locate supporting evidence.

JOA emphasizes transparent methods and reproducible reporting. Manuscripts should clearly describe study design, cohort selection, intervention protocols, and outcome definitions so reviewers can assess clinical relevance and rigor.

We encourage authors to document analytic decisions, device specifications, and follow up intervals. Clear reporting strengthens evidence quality and helps clinicians apply findings in practice.

Using structured reporting standards improves peer review efficiency and supports long term reuse of ENT evidence.

• Use CONSORT, STROBE, or PRISMA
• Report adverse events and limitations
• Define primary and secondary outcomes
• Document follow up duration
• Provide transparent data statements

The editorial office supports authors with scope checks, formatting guidance, and policy clarifications before and after submission. Early communication prevents delays and ensures manuscripts meet ENT expectations, including data statements, ethics approvals, and reporting standards.

Authors receive clear decision letters and may request clarification on reviewer feedback or revision priorities. The team can also advise on file preparation, figure requirements, and how to present clinical outcomes for readability.

For workflow questions or guidance on special issues, contact [email protected] and include the manuscript title and journal name.

• Scope check support before submission
• Guidance on reporting standards
• Help with data availability statements
• Clarification on revision expectations
• Support during proof review

Open access publishing increases the reach of otolaryngology research across clinical, academic, and allied health communities. Articles are immediately accessible to clinicians, trainees, and policy teams who rely on current evidence.

JOA supports DOI registration, metadata quality checks, and indexing readiness to improve discoverability and citation tracking. Clear titles and structured abstracts strengthen search visibility.

Authors can increase impact by sharing DOI links, depositing datasets, and communicating findings through professional networks.

• DOI registration for permanent access
• Metadata validation for indexing
• Open access for global readership
• Support for institutional reporting
• Guidance on sharing published work

Submissions move through initial screening, peer review, revision, and production. Each stage includes quality checks to ensure ethical compliance and accurate reporting.

JOA aims to deliver decisions within the 2 to 4 week review window, depending on reviewer availability and manuscript complexity. Prompt author responses help keep timelines on track.

After acceptance, articles proceed to copyediting, proof review, and DOI registration before publication.

• Initial screening for scope and ethics
• Single blind peer review by experts
• Revision cycle based on reviewer input
• Production with copyediting and proofs
• Publication after final approval